All DOTC Personnel shall be given equal chance and opportunity to be trained to enhance their competence in their present job and to be developed to assume higher position in the future. Training qualifications of personnel shall be based on the need of the organization, relevance to career path, experience, length of service, performance rating and satisfaction of minimum requirements (age limit and education) set by the host institution. All personnel while on training shall be temporarily relieved of their official functions.
To provide relevant quality training and development programs that will help shape the knowledge, skills, behaviors and attitudes of the personnel in the Department, in its sectoral, regional and attached offices in support of the mission and objectives of the DOTC.
An essential part of the Department, the Human Resource Development Division is a team composed of highly committed, competent and effective service providers working together to develop and implement relevant training and development programs to help upgrade the skills and competence of the employees of the DOTC and influence their behaviors and attitudes toward the achievement of the plans and programs of the Department.
HRDD Action Officers
The HRDD prepares foreign travel order(s) / travel authorities of the DOTC Officials and employees including those from the sectoral offices, attached agencies and corporations attending foreign meetings, training or scholarship.
In order to facilitate the preparation/ processing of these foreign travel orders, the HRDD has designated dedicated Action Officers who are personally in-charge of overseeing and facilitating your agency’s scholarship and travel documents.
CIVIL AVIATION SECTOR
ROWENA ‘Lota’ B. DIRAIN
INTERNATIONAL COMMITMENTS (i.e. ASEAN, IMO, APEC, BIMP EAGA, etc) of all DOTC agencies
|ARMEL 'Mel' GUTIERREZ||
MARICAR ‘Khay’ SORIANO-APAÑADA
Also in charge of processing DOTC Central Office employees’ nominations on their attendance to local out-of-house training programs (held within or outside Metro Manila)
DOTC CENTRAL OFFICE (personal and official foreign travel except international commitments)
GENERAL COURSES (Those that do not fall in any of the different transport sectors, namely Civil aviation , maritime, rail and road. Examples of General Courses are computer courses/ programs, sponsored Masteral Courses and other non-technical development programs which can be availed of by every personnel in the Department.
RENATO ‘Rene’ CUNANAN
Liaison Officer to DFA
*After the release of the Travel Authority, facilitates official travel documents of DOTC Central Office Officials and personnel (only those who will be using the Official Passport)
** all DOTC Sectoral Offices , Attached Agencies and Corporations are expected to have their respective liaison officer/s authorized by the DFA
For any official travel related concerns, please do not hesitate to contact your respective Action Officers
In-House and Local External Programs
In House Programs –
Programs which are initiated, organized and implemented for DOTC personnel. These are programs being developed, coordinated and administered under the supervision of the HRD Division. These could be conducted within the DOTC premises or outside (different from Out-of-House programs) depending on the nature of the program.
All employees attending programs are considered on detail with the HRDD for the duration of the Training program.
Out of House/ External Programs -
Programs which are being offered/ conducted by other training institutions, organizations whether private or public within the country with corresponding registration /training fee.
- Local Minimum Requirements
- Local Service Obligation
- Local Training Fees & Allowances
- Required Documents
1. The form indicates pertinent facts about the nominee and the training program to be attended. Hence, in one glance, summary of all information will already be available.
2. While it is believed that the supervisor is in the best position to know the training needs and development of the staff, this form will be beneficial for HRDD to know the reasons for sending the particular nominee.
3. The form certifies that the Supervisor has briefed the nominee on expected output after attending the program.
1. The form highlights the action plan/ re-entry plan of the participants as consulted with and approved by the supervisor.
2. Both participant and supervisor are required to indicate the date for the echo seminar as part of the post-training requirement.
This will prevent the practice of the nominee typing the nomination letter and/or report and having the supervisor signing the same. Responsibilities of both nominee and sendee in the learning process should be emphasized. Thus, these forms will ensure collaborative efforts between the nominee, supervisor and the HRDD. [/item]
Foreign External Programs
Programs which are being offered/ conducted by other training institutions outside the country and which are being offered/ conducted by foreign training institutions/ organizations, either through TESDA or by direct invitations or through funding from foreign grants or bilateral agreements.
- Foreign Minimum Requirements
- Foreign Service Obligation
- Foreign Training Fees & Allowances
- Criteria for Evaluation
- Required Documents for Various Foreign Travels
- Travel Order Procedures
- Facilitation of Nomination to Foreign Ttainings, Seminars, Scholarships
- Facilitation of Request for Personal Travel Authority
- Facilitation of Request for Travel Authority to Attend Trainings, Seminars and Scholarships
- Facilitation of Request for Travel Authority to Attend International Commitments, Meetings & Conferences
- Facilitation of Official Travel Documents After Securing The Travel Authority from DOTC
- DOTC Scholarship Committee
International meetings shall mean those activities related but not limited to UN, ASEAN, APEC, BIMP-EAGA, and other related organizations.
Hence, all travel proposals should be received in the DOTC Central Office through the International Cooperation Desk (ICD) to review the role of the participants/ attendees not less than 20 working days prior the scheduled departure together with the following documents to avoid delays in the processing of papers and inconvenience to the signing authorities:
a. duly approved letter-request/ nomination
c. Certification as to No Pending Task / OIC
d. Certification as to No Pending Administrative Case
e. Service Record
f. Certificates of Availability of Funds with breakdown of expenses
g. No Unliquidated Cash Advance
Please note that the DOTC HRD will only prepare/ process Travel Authorities after the DOTC International Cooperation Desk has evaluated and endorsed the list of participants.
Piecemeal submission of requirements is discouraged. Piecemeal preparation of Travel Authorities of attendees belonging to one delegation is not allowed.
Travel proposals should be received in the DOTC-Central Office not less than 20
working days prior to the scheduled date of departure together with the following
documents to avoid delays in the processing of papers and inconvenience to the
- Official request signed by the Head of Office
- Invitation letter
- Acceptance letter from the host institution/country
- Service records
- Certification as to no pending administrative case
- Certification as to no pending tasks and designation of the staff/officer-in-charge who will assume the duties and responsibilities
- Itemized statement of expenditures, with justification as to the necessity of such
- item of expense, certifying theiravailability and identifying what funds it will be charged
Government Internship Program and on-the-Job-Training
The Government Internship Program (GIP) is a continuous program of the Department that intensifies the role of youth in the "Nation‐Building Act" or RA 8084. It is an avenue for the students, out‐of‐school youth and persons with disability to have experential learning/ hands-on experience in an office environment and an opportunity to invest their time in a more important and productive way during the period of the summer on a No-work, No-Pay basis.
As part of the program, a weekly S-M-A-R-T Activity (Socialization, Materials for Enhancement, Attitude Evolvement, Rediscovery and Refunement for Total Individual Development) was set for the following reasons:
- Serves as a venue for the trainees to get to know each other better which will eventually establish rapport and positive social relations;
- Discusses issues, problems and concerns that trainees encounter during the course of their training for immediate solutions;
- Shares their talents as well as skills to unwind from their work/ assignments;
- Conducts group dynamics/ intellectual games to balance the nature of their meetings / activities;
- Group presentations are thematic; trainees are required to conceptualize, develop and organize their thoughts and ideas based on the given themes, hence special awards were given to trainees who executed exemplar performances;
- Enhances trainees' potential as public servants by inculcating positive values;
- Conducts training/ seminars for their growth and development for future usage ( Special topics are given based on the needs of the students).
Aside from the monetary remuneration that they will receive from the program, certificates and special awars are given to the graduates during the graduation.
Application usually starts in February. Program commences in April.
Applicants will have to go through interview and qualifying exam.
The Division also accepts and assists students for their on-the-job training as a requirement for graduationby some colleges and universities. Trainee Evaluation and Certificate of Accomplishments are given immediately after the required number of hours/ program has been completed.
Laws, Policies and Orders
Memorandum dtd 04 April 2012
Request for Travel Authority
Office of the President - Memo Circular No. 7 dtd 19 Nov. 2012
Memorandum Order No.2011-07 dtd 15 September 2011
Department Order No.2011-23 dtd 23 May 2011
Amendment to DO No.2011-12:Reiteration of the Policy Official Foreign Travel
Department Order No.2011-12 dtd 21 January 2011
Reiteration of the Policy Official Foreign Travel
Memorandum Circular No. 52 dtd 02 October 2003
Suspension of the Grant of Clothing Allowance in connection with Foreign Tips
Out of House/ External Programs
Foreign External Programs
- Nomination Form
- Potential Assessment Form
- Scholarship Service Contract Form
- Certificate of No Pending Nomination
- Certificate of No Pending Service Obligation
- Post Travel Report Form
- TESDA Forms
Frequently Asked Questions
1. What is the difference between a travel authority and a foreign travel order?
A Travel Authority and a Foreign Travel Order is one and the same. There are two types of Travel Orders, Foreign Travel Order ( for foreign / oversees travel) and Local Travel Order (for domestic travels)
2. When do I need a Foreign Travel Order /Travel Authority ?
Any government employee leaving the country should have a travel authority regardless of nature and duration.
3. Why is there a need to still justify a travel while in fact it is an international commitment?
All Sectoral Offices/ Attached Agencies and Corporations are to submit a list of International Commitments attended to
by officials and employees of the Agency.
If the request for a foreign travel order for an official or employee is not included in the submitted matrix by his/her
agency, a justification is necessary.
Moreover, all officials and employees requesting for travel authority are required to submit satisfactory justification why
the travel authority should be granted.
Attendance to International Conference, seminars and meetings in itself, whether part of an international commitment or
not, shall not be an acceptable justification for the said request. The additional justification must declare specific
details including the exact objective of the trip, the role of every applicant in the conference, etc. and the gains that the
applicant aims to bring back to his agency and/or the DOTC.
Failure of the applicant/s to submit the required satisfactory justification will be a ground for denial of the request for
4. Why are Consultants and Job order personnel cannot be nominated and eventually attend foreign scholarships?
It is a policy that candidates for trainings, scholarships or seminars must have a permanent appointment. As career
personnel, the Government will be able to make full use of whatever experience and knowledge they would acquire.
5. Are non-permanent personnel involved in undertaking and implementing foreign assisted projects allowed to
attend trainings in connection with the projects?
Yes, they are allowed to travel.
6. Can we allow an official to travel on official time to inspect or visit facilities as invited by the service contractors/
providers/suppliers (i.e. Railway projects, constructions, maintenance of facilities)?
Heads of agencies or officials in should seek clearance first from the Honorable Secretary prior to seeking travel authority.
A visit inspection of facilities could be allowed after post qualification of the contractor/supplier pursuant to R.A. 9184,
RA 3019 and RA 6713. Therefore, officials or employees are enjoined not to accept invitation to travel funded directly,
fully, partially by contractors or suppliers of goods, equipment and services to undertake assessment of their capabilities
as such contractors or suppliers.
7. Why are those on foreign official travels not allowed to claim clothing allowance?
Pursuant to OP MC No. 52, series 0f 2003, the grant of clothing allowance in connection with foreign trips of government
officials and employees, regardless of nature/ purpose/ duration/ destination, is suspended indefinitely.
8. Who are entitled to P1,500.00 and P600.00 pre-travel expenses?
Government officials and personnel authorized to travel abroad shall be entitled to P1,500.00 pre-travel expenses if the
nature of their trips are conferences, special missions, and other non-study trips. On the other hand, those whose trips
fall under the category of trainings and scholarships for academic and non-academic programs, including extensions are
entitled to P600.00.
9. Who are entitled to payment of travel tax?
The official foreign travels of government officials and personnel are exempted from the payment of travel tax, except for
government-owned and controlled corporations and government financial institutions who are authorized to shoulder the
travel tax of their personnel travelling abroad for official purposes.
10. Who is entitled to daily subsistence allowance (DSA) and what is its basis?
Attendees/delegates to international meetings are entitled to DSA based on the rates provided by UNDP every month.
Said rates cover the hotel and daily allowance which were carefully researched and studied by UNDP per region.
However, DSA will not be given to the attendees/delegates if the host country/institution will shoulder/cover their
If for example, only the accommodation will be shouldered, the attendee is given DSA pro-rated, in other words the
% amount to cover meals will still be given to him, not the full DSA amount.
Please note that the DSA constantly change. The DSA indicated by HRDD for a specific travel depends on the
UNDP Index on the date the travel authority was prepared.
11. I am the Head of Delegation (HOD), am I automatically entitled to Representation Allowance?
No. Representation allowance is only given to the Head of Delegation, if it will require said official to host meetings,
outside of the Programs arranged by the Host Country, and if and only when, giving of tokens to other delegates
is part of the Meeting's protocol.
Per Memorandum Circular # No. 7 only Undersecretaries , Assistant Secretaries and officials of equivalent ranks,
are entitled to representation allowances.
12. Why am I being requested to submit to DOTC HRDD, a Letter of Credentials as part of my documentary
requirement when I am attending an IMO meeting/ Workshop?
A letter of Credentials is a requirement to all international meetings relating to maritime concerns, particularly,
Organization (IMO), International Mobile Satellite Organization (IMSO), International Oil Pollution Compensation
funds (IOPC) and other similar organization where the Philippines is invited to send its representatives.
It is a requirement of DFA that all representatives/delegates of the Philippines shall be properly endorsed to said
organization, hence request for a Letter of Credentials shall be forwarded/addressed to Undersecretary
Jose Brillantes, Office of the United Nations and Other International Organizations, Department of Foreign Affairs.
This Letter of Credential shall be attached to the attendees request for Travel Authority.
13. As an Official Representative to an International Meeting, am I allowed to enter into a Memorandum of
Agreement or Memorandum of Understanding (MOA/MOU).
NO. The concerned official should seek first the approval of the President of the Philippines before entering into a
MOA of MOU.
(02)723-9402; (02) 727-7960 locals: 237/ 212 / 320
*The DOTC-HRD Division is not processing job applications. Please course them through the Personnel Division at